Are you a Thinker, a Planner or a Doer?

When tackling motivation problems the solution can come from knowing a bit more about your skills and natural focus on any task. Identifying which stages of tasks you naturally excel at and which you tend to fall down at, these stages can be boiled down into 3 distinct sections; Thinking, Planning and Doing. So, let’s take a look at what these involve:

Thinking

Thinkers excel at exploring the initial ideas. They spend time brainstorming and examining all of the possibilities. Thinkers are often creative, reflective types with good imaginations. They tend to be positive people who don’t rule out options easily, preferring to explore them sufficiently before making any judgments.

Planning

Planners are strategists. They take pleasure in figuring out how best to execute a particular idea. Whilst planners may also have a creative streak, this is paired with a strong instinct for logical thought. Planners are rationalists who enjoy dissecting a problem.

Doing

Doers are the masters of action. Utterly practical and non-nonsense, doers value results and take responsibility for getting them. Paradoxically, doors are not necessarily highly motivated people. They may find that they lack focus in areas that really matter to them because of the level of fore-thought required.

Have a look at the definitions above and think about where you fit in. You will probably find that you have one strong tendency, one average, and one low. Once you have identified these, use your observations to help break the cycle of poor motivation. Simply being aware of these stages and which ones are harder for you will help overcome them.

Do You Struggle with Instant Gratification?

Here are 4 Steps you Should work through

To break free from the habit of instant gratification, it’s imperative to consciously work through the following five-step process. This process of steps would develop the habits needed to pursue long-term goals and objectives.

Step 1: Know What You WantThe first step is to get a sense of where you’re going. If you don’t understand where you’re going or what you are going to be working towards, then it’s easy to get distracted by the temptations that life throws your way.

Drawing up a plan to attain your goals and vision will help you to stay focused and disciplined along your journey.

With that in mind, begin by clarifying your vision for the future. Ask yourself:

What do I want to achieve?

How will I achieve this?

Why do I want this? What are the benefits?

Why is it important to work towards this vision?

It’s crucial that you also specify your short-term objectives and priorities. This is critical because often instant gratification will squeeze its way into your life when you are indecisive or uncertain about your direction.

During these times, indulging in temptations will seem more enticing and pleasurable. On the other hand, working through the pain of trying to figure things out will be the last thing you will want to do. This is especially true when you are confronted with unexpected problems.

 

Step 2: Identify Potential Obstacles

Along your journey towards fulfilling your long-term vision of the future, you will confront many problems. Some of these problems will, of course, surprise you in unexpected ways. And if you’re not ready to deal with them, then you are likely to succumb to short-term pleasures that bring you momentary periods of comfort. These pleasures will essentially distract you from your problems.

For this very reason, it’s critical that you identify the temptations you might confront along your journey. These are temptations that could sidetrack you when facing adversity. Ask yourself:

What temptations could sidetrack me?

How will I handle these temptations?

At this stage, don’t make the mistake of trying to find solutions to your problems .Your problems are irrelevant. You will most certainly overcome them, as long as you don’t get caught off-guard by the temptations that life throws your way.

In the end, it’s not the problem you must worry about, but rather concern yourself with the things that could distract you from solving your problem.

 

Step 3: Set Clear Boundaries

It’s crucial at this stage to set clear boundaries or rules about what you will do and what you will avoid doing at all costs.

Without clear boundaries, it’s easy to fall prey to temptations. However, with clear rules in place — about what you’re allowed and not allowed to do — you will feel more in control of the events and circumstances of your life. Ask yourself:

What am I allowed to do?

What’s absolutely off limits?

Outline what kinds of behaviors you will no longer indulge in. Also, think about the long-term rewards and benefits you will derive from avoiding these potential temptations.

 

Step 4: Create a Reward System

Finally, take time to create a reward system that will help keep you motivated long-term.

Reward yourself not so much for what you’re doing, but instead, reward yourself for staying away from possible temptations that could distract you.

If for instance, you stay focused on your highest priority activities and don’t get caught up in the habit of instant gratification for an entire week, then reward yourself with some temporary pleasure that will satisfy your senses. However, once the reward is done, move on and get back on track.

Doing things this way will help you stay in control. Yes, you are giving yourself permission to indulge in temporary pleasures and temptations from time-to-time. However, these are not distractions but instead rewards for your efforts.

You are in control of this behavior and, therefore, you are in control of your life.It’s when your behavior controls you, and you end up falling prey to instant gratification, that is when your short-term pleasures begin getting in the way of your long-term objectives.

5 Common Communication Mistakes – How to Avoid?

It can be embarrassing to make mistakes with communication. For example, if you send an email without checking it, and later realize that it contained an error, you can end up looking sloppy and unprofessional.

Mistake 1: Not Editing Your Work

Spelling, tone and grammatical mistakes can make you look careless. That’s why it’s essential to check all of your communications before you send them.

It can be difficult to see errors in your own work, so consider asking a colleague to look over key documents before you distribute them. Alternatively, read your work aloud – this makes it easier to catch typos and tone errors. Then, give yourself time to reflect on your document, and to make any final changes.

 

Mistake 2: Assuming That Your Message Has Been Understood

Always take time to check that people have understood your message.

For example, when you send out an email, you could encourage people to respond with questions or to reply, if they haven’t understood part of your message.

Or, if you’ve given a presentation, build in time for people to discuss your main points or leave time for questions at the end.

 

Mistake 3: Not Being Assertive

Assertiveness  is about stating what you need, while considering the wants and needs of others.

You may not always get your way when you’re assertive, but you stand a better chance of doing so, or of reaching a compromise, because you’ve been clear about your needs. Assertiveness is not the same as aggression. When you’re aggressive, you push to get your own way without thinking about other people’s rights, wants, and needs.

 

Mistake 4: Reacting, Not Responding

Have you ever shouted at someone  in frustration, or sent a terse reply to an email, without thinking your point through? If so, you’re likely to have reacted emotionally, instead of responding calmly.

This kind of emotional reaction can damage your reputation. You may upset people with your strong emotions, and give the impression that you lack self-control and emotional intelligence .

 

Mistake 5: Using a “One-Size-Fits-All” Approach to Communication

If you use a “one-size-fits-all” approach to communication, you may overlook people’s different personalities, needs and expectations. In fact, your communications need to address those differences as much as possible.

If you’re preparing a presentation, make sure that you appreciate that people have different learning styles , and that you cater for these. This means that everyone – from those who learn best by reading to those who prefer a more hands-on approach – can benefit from your session.

How Good is Your Decision Making? A Systematic Approach

Making decisions are a part of everyone’s life, be it at personal or professional level. Some decisions are small while some are major.At workplace too, making decisions is a part of every employee, especially at the managerial level. Decisions at work requires lots of thinking and analysis.

 

A Systematic Approach for Making Decisions

While making complex decisions it is important to follow a systematic approach. This will reduce the risk of overlooking some important facts or information and help to look at all the aspects before taking the most appropriate decision for that situation.

Here is a 7-step process that should be followed while making decisions.

  1. Define the Problem

The first step should be to define the problem for which the decision must be taken. One also needs to identify what outcome is expected from the decision.

 

  1. Gather all relevant information

The next step is to identify what information you will require to make the decision. Once you know what you want, then seek to get that information from relevant sources. Your decision should always be based on relevant facts and data.

 

  1. Propose Solutions

Once you have the clear definition of the problem and all the relevant information about it, the next step is to come up with all possible solutions that can be applied. While looking for solutions, one should think with different perspectives and have multiple alternatives to resolve the problem. This will reduce the risk of missing any aspect of the problem and you will be able to select the best option to resolve that problem.

 

  1. Analyze the solutions and risk involved

The next  and the most important step to weigh all the solutions and rank them accordingly. You need to analyze the pros and cons of all the alternatives and select the most appropriate solution which has the highest rate of success. Some solutions make seem to most appropriate, but may have the highest risk. Hence, while weighing the solution you need to optimize the success rate and the risk factor and come up with the most feasible solution.

 

  1. Selection of the best solution

After analyzing and weighing all the available solutions, you need to make a decision on the solution that should be applied to resolve the problem. While making the decision, you need to consider various factors like the risk involved, the gain, cost involved, past history if any and so on.

 

Challenges in Decision Making

While the idealistic approach mentioned above helps in making decisions, practically there may be various challenges that may come in the way. In the corporate world, challenges are common, and it is expected that one overcomes them and come out with effective decisions.

Here are some challenges that you may come across while taking decisions

 

  1. Having too little information: Many times, you may come across situations, where you need to take a decision, but have very little information about the problem. In such situations, avoid taking abrupt decisions. Take some time and gather at least the most important information that will help you to take a correct decision.

 

  1. Having too much information: Having too much of information may sometime misguide or confuse the decision maker. It may also cause in a delay, as too much time is spent in analyzing all the information. In such situations, there is a possibility that an important piece of information is missing out while taking a decision. During such situations, it is advised to first segregate the most important information and then take the decision based on that. Also, always keep a watch on the timeline, as too much time should not be wasted in decision making.

 

  1. Conflict between logic and gut feeling: This is a very complicated situation. Sometimes the analysis shows that a certain solution is best while your gut feeling says something else. How to decide in this situation? Well, here it is always better to take an opinion from seniors, as their experience can be handy in taking a decision.